The rain won’t last forever. Eventually, the sun will come out. When it does, people are going to want something to do. Providing them with the best outdoor activities and events to attend is the perfect solution. As an organizer, planning an event means you need to ensure everyone is comfortable and has a great time. Check out these tips to improve comfort at an outdoor event.
Provide Shelter
Even with constantly checking weather reports and looking for updates, the elements can still be unpredictable. It’s always a good idea to stay one step ahead. Consider having one tent or multiple tents stationed throughout the event.
Depending on the size of the event, you may need to go with several tents. Place them in the most popular areas. You can guarantee the food area will be a section everyone visits. Some of the entertainment and rest areas will likely be popular too.
Give a Warning
Let the guests know you care about their comfort by giving them a warning. A little heads-up goes a long way. Send out any warnings necessary about weather expectations or notifications about the venue. If the forecast says temperatures will be extremely high or that there might be a chill in the area, send a quick reminder to guests.
This way, they can dress appropriately and stay hydrated. If the ground and leveling of the event can be a problem for guests, describe the landscape and place signs around the venue. A simple message like “watch your step” can prevent many accidents from happening.
Consider Everyone
You never know who will be in attendance. Therefore, you need to consider all types of demographics. Think about what the elderly, parents, young children, and people with disabilities will need.
You should provide appropriate accommodations for all of them. Start with the facilities and work your way down. Station ADA porta potties for everyone to use. They cater to more than people with disabilities. Everyone can benefit from these facilities. Consider having a few hand sanitizer stations throughout too.
Keep Bugs Out
You never invite bugs, but this doesn’t stop them from showing up. Trust and believe they’ll make an appearance. You can warn your guests about bug spray and have small tables with bug spray on them.
If you want to try a different approach, consider placing citronella torches, candles, and burning oils out. They’re all great options. Keep in mind that this doesn’t guarantee that you’ll keep every bug out, but it’ll deter most of them. Focus on areas with food so that people can eat in peace.
Increase and improve the comfort levels for your outdoor event to make this spring and summer one for the books.
